Read these NTEN Sponsor and Exhibitor Terms and Conditions (“Terms and Conditions”) carefully.
Your company (“Your company,” “contracting company,” “Sponsor or Exhibitor”) agrees that, upon NTEN’s acceptance of you as a Sponsor or Exhibitor and your payment of the sponsor or exhibitor fee, these Terms and Conditions shall become a legally binding contract (“Contract”) in accordance with its terms. The individual submitting the sponsor or exhibitor application (“you”) represents and warrants that you are duly authorized to execute this binding Contract on behalf of the contracting company.
By agreeing electronically, you acknowledge that you have both read and understood all information presented to you as part of the sponsor and exhibitor application process.
NTEN reserves the right to determine the eligibility of any Sponsor or Exhibitor. NTEN reserves sole control over admission policies. These Contract terms are established for the mutual protection of NTEN and the Sponsor or Exhibitor. NTEN reserves the right to make such changes in the NTC schedule or the general plan, design, or layout of the event space, including but not limited to exhibit booths, as may be deemed by NTEN to be generally in the best interests of the NTC and attendees. All matters and questions not covered by these Contract terms are subject to NTEN’s decision.
Sponsorship and exhibiting is contingent upon receipt of payment in full as set forth in this Contract. If the total amount of the sponsor or exhibitor payment has not been received before the start of the Nonprofit Technology Conference (“NTC”), NTEN reserves the right to cancel the sponsorship or exhibit booth without any rebate or allowances.
The Sponsor or Exhibitor also agrees to comply with all federal, state, and local laws, as well as the rules of the conference convention center and hotels. Terms are enforced regardless of whether or not the Sponsor or Exhibitor attends the event. Should the agreement be referred to a collection agency for any reason, your company is responsible for costs associated with any and all collection efforts.
As a part of NTEN’s commitment to equity and liberation, all Sponsors and Exhibitors, partners, and other supporters are expected to operate with their own commitment to diversity, equity, and inclusion. NTEN expects those funding programs with direct access to people in our community to recognize that their actions reflect upon NTEN and meet the standards set in this commitment to equity and liberation.
Sponsor or Exhibitor representatives are subject to the NTEN code of conduct.
NTEN does not provide the names and contact information of any of its members or NTC attendees to Sponsors or Exhibitors. Exhibit booths include a license to scan attendee badges and collect leads through NTEN’s preferred show provider.
NTEN incurs significant expenses before the event and also understands that circumstances change.
To cancel a sponsorship or exhibit booth granted in this Contract, the Sponsor or Exhibitor must send a cancellation notice in writing to NTEN, c/o Amy Sample Ward. Requests can be submitted via email to amy@nten.org.
In the event of termination of this Contract by NTEN for any reason, the Sponsor or Exhibitor waives any and all damages and claims for damages. In the event of termination, Sponsorship or Exhibitor fees are nonrefundable.
Termination for breach:
If Sponsor or Exhibitor breaches this Contract, NTEN may terminate the sponsorship, exhibit booth, or any other options, features, or benefits granted to the Sponsor or Exhibitor by giving at least five (5) days prior written notice via email to the Sponsor or Exhibitor, except if the breach occurs within five (5) days before the first day of the NTC or during the NTC, upon which termination shall be effective immediately upon NTEN giving written notice via email.
A breach of this Contract includes but is not limited to, the following: Sponsor or Exhibitor’s failure to pay any fees due, solicitation or interference, or violating NTEN’s code of conduct.
Termination for a breach shall be in addition to any other remedies that may be available to NTEN.
Termination for event cancellation or interruption:
If the NTC is canceled or interrupted, NTEN may terminate this Contract. Reasons the NTC may be canceled or interrupted include but are not limited to, the following: part or all of premises where the NTC is to be housed are destroyed or damaged; access to part or all of the premises is prevented or interfered with; the NTC is rescheduled, relocated, disrupted, discontinued, ends early, or fails to take place as scheduled or described; or other disruptions not caused by NTEN, including force majeure or any other unavoidable events.
Exhibit booth space will be assigned in the order reservations are received. NTEN shall use its best efforts to locate the booth in one of the locations designated by the Exhibitor in its application.
For Sponsor or Exhibitor badges, please refer to your purchase confirmation, as the quantity of complimentary badges varies with each sponsor or exhibit type. Badge sharing is not permitted.
The aisles and all other spaces in the event space shall be under the control of NTEN. All displays, interviews, conferences, distribution of literature, lectures, or any other type of activity shall be conducted inside the space allotted to each Sponsor or Exhibitor.
Any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be settled by arbitration in accordance with the Rules of the American Arbitration Association, and judgment upon the award rendered by the Arbitrator(s) may be entered in any court having jurisdiction thereof. Arbitration will be held in Oregon. This Contract shall be deemed entered into in Oregon and interpreted according to the laws of the state of Oregon.
Sponsor or Exhibitor warrants that it is the owner or licensee of all intellectual property used by Sponsor or Exhibitor at the NTC or in promotion thereof. Sponsor or Exhibitor agrees to defend, indemnify, and hold harmless NTEN for any action brought against NTEN and any cost incurred by NTEN, including attorneys’ fees, arising out of any dispute involving intellectual property owned or used by Sponsor or Exhibitor at the NTC or in promotion thereof.
NTEN does not endorse any of the products or services of the Sponsor or Exhibitor. The Sponsor or Exhibitor acknowledges and agrees that any representation to the contrary made by the Sponsor or Exhibitor to any third party shall constitute a breach of this Contract.
NTEN shall not be held responsible for any loss, damage, interruption, delay, or other failures to perform for any cause beyond NTEN’s reasonable control, including, but not limited to a strike, lockout, walkout, protest, riot, civil commotion, injunction, act of war, enemy action, act of terrorism, unavoidable casualty, pandemic, health crisis, natural disaster or catastrophe, fire, storm, flood, earthquake, tornado, accident, prolonged shortage of electricity or energy, acts of State, governmental actions or restrictions, emergency declared by any government agency, acts of God, or other causes similar or dissimilar.